You can archive messages irrespective of your email account configured in Outlook for Mac. However, Outlook 2016 or later offers a new one-click archiving feature that allows you to quickly move emails from mail folders, such as Inbox, to an archive folder.īelow we have discussed the methods to archive emails in both Outlook for Mac 20. In Outlook 2011, you need to manually archive the emails to OLM file format. In this article, you will learn some simple methods to archive emails in Mac Outlook 20 using the Outlook for Mac archive options and a third-party tool.

Additionally, by moving the unnecessary mail items to another folder, you reduce the clutter, thus enhancing the Outlook client performance. It’s also an important step towards protecting your emails and freeing up mailbox server storage. Usually, email archiving is done to get rid of old emails from your email client or mailbox that you no longer need but want to keep safe due to organizations’ policies, compliance, or for later use. Archiving Outlook for Mac Emails to OLM FormatĮmail archiving refers to moving emails from your account or a specific folder, such as Inbox, to another location on your system.Archiving Messages in Outlook for Mac 2016 or Later with One-Click Archiving.Methods to Archive Emails in Mac Outlook.Restart Outlook for this change to take effect. Highlight the profile that you want, access Set the default profile, and choose Set as Default. Select the profile that you want to remove, and then choose the Delete the selected profile button ( - minus ) Select the Create a new profile ( + Plus ) button, and then enter a name for the new profile.ĭouble-click the profile, and then enter a new name for the profile. Open Contents > SharedSupport, and then launch Outlook Profile Manager. To learn more about how to create user accounts, visit Apple support.įrom Finder, open the Applications folder.Ĭtrl+click or right-click Microsoft Outlook, and then select Show Package Contents. Outlook profiles don't offer password protection, and Spotlight searches from the Finder will locate Outlook items from all the profiles in the current user account. Important: If more than one person uses the same computer, Outlook profiles don't offer as much privacy as separate user accounts in the Mac OS.

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